Amal Ltd 2017-18

39 Notes 01. A Member entitled to attend and vote at the meeting is entitled to appoint a proxy to attend and vote instead of himself | herself and the proxy need not be a Member. A person can act as proxy on behalf of not more than 50 Members and holding in aggregate not more than 10% of the total share capital of the Company. In order that the appointment of a proxy is effective, the instrument appointing the proxy must be received at the registered office of the Company not later than 48 hours before the commencement of the meeting, that is, by 10:30 am on Wednesday, September 19, 2018. 02. Copies of the Balance Sheet, the Statement of Profit and Loss, the Directors’ Report, the Auditor’s Report and every other document required by law to be annexed or attached to the Balance Sheet for the financial year ended March 31, 2018 are annexed | attached. 03. The Register of Members and the Share Transfer Books of the Company will remain closed from September 10, 2018 to September 14, 2018 (both days inclusive). 04. Electronic copy of the Annual Report for 2017-18 is being sent to all the Members whose e-mail addresses are registered with the Company | Depository Participants; however, a print copy is being sent in the permitted mode to such Members who may have so requested and to the Members who have not so registered. 05. Electronic copy of the Notice, inter alia indicating the process and manner of e-voting along with attendance slip and proxy form is being sent to all the Members whose e-mail addresses are registered with the Company | Depository Participants for communication purposes unless any Member has requested for a print copy of the same. For the Members who have not so registered, physical copy of the Notice of the 44 th AGM inter alia indicating the process and manner of e-voting along with attendance slip and proxy form is being sent in the permitted mode. 06. The Members may also note that the Notice of the 44 th AGM and the Annual Report for 2017-18 will also be available on the website of the Company, www.amal.co.in which can be downloaded. The physical copies of the documents which are referred in this Notice and not attached will also be available at the registered office of the Company for inspection during normal business hours on working days on or before the date of the AGM. Even after registering for e-communication, the Members are entitled to receive communication in physical form (upon making a request for the same) by post, free of cost. 07. The Register of Directors and Key Managerial Personnel and their shareholding, maintained under the Companies Act, 2013, will be available for inspection by the Members at the AGM. 08. The Members desiring any information relating to the accounts, are requested to write to the Company at least 7 days before the date of the AGM so as to enable the Management to keep the information ready and provide at the AGM. 09. In compliance with provisions of Section 108 of the Companies Act, 2013 and Rule 20 of the Companies (Management and Administration) Rules, 2014, the Company is pleased to provide to the Members facility to exercise their right to vote at the 44 th Annual General Meeting (AGM) by electronic means and the business may be transacted through remote e-voting services provided by Central Depository Services (India) Ltd (CDSL). 9.1. The instructions for remote e-voting are as under: i) Log on to the e-voting website: www.evotingindia.com ii) Click on ‘Shareholders’ tab iii) Enter User ID as determined from the following table: User ID for the Members holding shares in dematerialised (demat) form with CDSL the 16-digit beneficiary ID User ID for the Members holding shares in demat form with NSDL the 8-character DP ID followed by 8-digit client ID User ID for the Members holding shares in physical form the folio number of the shares held in the Company iv) Enter image verification details as displayed on the screen and click on ‘Login’